Our payroll outsourcing team can smoothly manage the entirety of your payroll needs. We have been managing the payroll for thousands of Australasian businesses for half a century. We make payroll simpler and cheaper than ever before. Coupled with our employee self-service portal "Direct Access" Datacom can provide a full payroll and core HR solution.
A small business can often use simple software to process payroll, but the workload and complexity grows quickly, even for a medium to a large sized businesses. Outsourcing your payroll to our payroll bureau team means that you get the benefit of a team of payroll professionals, ensuring that the knowledge is available to accurately process your payroll, on time, every time. It also means you can focus on your business.
Our payroll team uses Datacom's own technology DataPay, our cloud based payroll software for large businesses. This means that we have the functionality available to do the most complex calculations quickly and easily. It also means that if your business grows to a size where you would rather hire your own payroll managers and bring your payroll back in-house, you can do so without changing payroll software. We simply hand over full access of DataPay to your payroll staff.
How it works:
We will need the following information:
Time sheets for waged staff
We have the option of an Employee Self Service portal that allows employees to directly enter their work hours into DataPay, and managers to review and approve these hours.
Alternatively, we can accept this information electronically via an integrated time and attendance solution or Excel.
Leave details for absent staff
Our Employee Self Service portal can also be used for employees to apply for leave and managers to review and approve leave requests. Alternatively we can also accept this information electronically via an integrated time and attendance solution or Excel.
Changes in employment terms
High level changes to employee information can be actioned through the administrator self-service portal. This offers full audit controls for sensitive field changes.
New hires or staff exits
Information for new employees is provided through the administrative employee portal and details any special terms or conditions of employment. Terminating employees is as simple as providing a termination date and any additional instructions beyond your standard operating procedures.
We will process your payroll, providing you with reports so that your managers can review and approve costs before final processing. All reports are delivered automatically by DataPay using the same 128-bit encryption that banks use.
After the pay run goes final, we can also take care of all banking - deducting wages from your bank account and crediting employees’ accounts. For Australia, Datacom is fully Super-stream compliant with integration with the "Clicksuper" Superannuation clearing house. This automates the payment and reporting process for employee fund payments. A similar process occurs in New Zealand, with our IRD e-Filing and PAYE Intermediary service. These can take care of all deductions payable to the IRD including PAYE, KiwiSaver, ACC and Student Loan repayments.
As part of the review and approval process for payroll, Datacom will automatically send you reports that can be filtered for a particular user or Cost Centre. Unique reporting requirements can be met by Datacom or you can have access to our "Custom Report Writer" to access your information as and when you want. You can contact us at any time with special requests and we will do our best to accommodate these.
Underpinning all of the above services is DataPay, our own enterprise payroll software. DataPay is a cloud based application that is hosted and run in our own Teir-3 Datacentres. All data is replicated between Datacentres in two separate cities so that your data is always safe. Because we use DataPay, you also have the benefit of the following additional options that are available for DataPay.
DataPay Executive Dashboard
DataPay Self Service Portal
DataPay HRIS Solution Builder
MyPay Mobile Application
Your time is valuable. The importance and complexity of payroll mean that it needs focus. Let us help by our payroll bureau service to run your payroll for you.
Australia: 1 800 048 006
New Zealand: 0800 72 97 97